11 Feb Hiring Full-time Executive Office Manager

Executive Office Manager
North Country Rural Development Coalition (NRDC) & Essex County Land Bank

The North Country Rural Development Coalition (NRDC) and the Essex County Land Bank are seeking a highly organized, professional, and discreet Executive Office Manager to oversee office operations, assist with administrative functions, and provide support to clients with kindness and professionalism. This full-time position offers a flexible, self-managed daytime schedule and an excellent benefits package. The position is available immediately due to our current manager returning to her medical career. 

Key Responsibilities:

• Office Management & Administration:
  • Oversee daily office operations, maintaining a professional, organized, and welcoming environment.
  • Manage phone calls, correspondence, and document preparation with discretion and professionalism.
  • Assist with filing, scheduling, and compliance tracking to ensure smooth office operations.
• Client & Stakeholder Support:
  • Serve as a professional and courteous point of contact for clients, community members, and stakeholders.
  • Handle inquiries with kindness, confidentiality, and efficiency.
  • Provide administrative support for scholarship and internship programs, ensuring clear communication with participants.
• Financial & Board Support:
  • Assist with accounts payable processing and work with the bookkeeping team to scan invoices. 
  • Prepare board meeting minutes and postings. 
• Marketing & Communications:
  • Collaborate with consultants to update websites, manage social media, and support outreach efforts.
  • Assist in drafting and distributing newsletters, announcements, and promotional materials.

Qualifications:

• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills with a professional and friendly demeanor.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Experience in office management, executive administration, or client services preferred.
• Proficiency in Microsoft Office Suite; experience with WordPress, social media platforms, and bookkeeping software is a plus.
• Ability to work independently while managing a flexible schedule.

Compensation & Benefits:

• Salary: $55,000 annually (commensurate with experience).
• Comprehensive benefits package, including:
  • Free health insurance, life insurance, and a company pension plan with excellent contributions.
  • Flexible, self-managed work schedule.
  • Two weeks of paid vacation, plus one week of PTO and one week of sick leave annually.
  • Office closed on most federal holidays.
  • Opportunities for professional development and training.

To Apply:

Please email your resume and cover letter to ATTN: Nicole Justice Green, President & CEO at [email protected].

NRDC and the Essex County Land Bank are equal opportunity employers committed to providing a workplace free from discrimination. We comply with all applicable federal, state, and local laws, including the Americans with Disabilities Act (ADA), and ensure equal consideration for all qualified applicants.