19 Dec Request for Proposals (RFP): Emergency Rehabilitation and Stabilization of Essex County Properties

Issued by: Essex County Land Bank

RFP Issue Date: December 19th, 2024

Proposal Due Date: January 8th, 2025

1. Introduction and Background: 

Essex County Land Bank urgently seeks proposals from qualified contractors for the immediate rehabilitation and stabilization of two properties located in Ticonderoga, NY, and Lewis, NY. This three-week emergency bid is aimed at rapidly addressing structural and environmental vulnerabilities, including a full gut rehabilitation, due to impending severe weather.

1. Scope of Work: 

The contractor will undertake comprehensive rehabilitation tasks as detailed in the full RFP packet. Work must begin immediately upon award, focusing on urgent structural stabilization and environmental remediation.

III. Proposal Submission Requirements: Proposals must include:

• A detailed project management plan addressing immediate commencement.
• A timeline that reflects the urgency of the situation.
• Demonstrated ability to mobilize resources swiftly.
• Proof of previous experience in handling similar emergency projects.
• Evidence of MWBE and Section 3 compliance; proposals including subcontracting with MWBE entities will receive preferential scoring.

1. Proof of Previous Experience and Compliance Certifications: Proposals must include:

• Documented Experience: Evidence of prior experience with similar emergency projects, particularly those involving rapid mobilization and adherence to strict timelines. Experience with New York State grant programs is highly preferred, demonstrating familiarity with state-specific regulatory and operational requirements.
• Insurance and Liability: Proof of Liability Insurance and Workers’ Compensation Insurance must be provided, ensuring adequate coverage for the scope of work described. This insurance is essential to protect both the workforce and the organization against potential workplace accidents and injuries.
• Certifications: Current lead and asbestos training certificates must be included with the proposal. These certifications are crucial for projects involving potential hazardous material handling.
• State Registration and Good Standing: A copy of the contractor’s registration with the state confirming that the business is in good standing, meeting all regulatory and compliance standards.

1. MWBE and Section 3 Enhancement: 

This RFP strongly favors proposals that enhance opportunities for MWBE and Section 3 businesses. Contractors engaging with MWBE subcontractors will be awarded additional points during the evaluation process, reflecting our commitment to promoting inclusive economic growth.

1. Evaluation Criteria: Proposals will be assessed based on:

• Responsiveness to the urgency of project commencement.
• Experience with similar emergency projects.
• Cost-effectiveness (Note: Specific budget details are withheld to ensure competitive bidding).
• Degree of MWBE and Section 3 inclusion.

VII. Insurance and Compliance Requirements: 

All contractors must comply with state and local insurance requirements, including liability and worker’s compensation insurance. Detailed insurance requirements are available in the RFP packet.

VIII. Contact Information: 

For more details or to address any queries regarding this RFP, please feel free to contact us via email at [email protected] or phone at 518-585-6366. We are committed to providing the necessary support to help you prepare your proposal accurately and promptly.

1. Submission Deadline and Instructions: 

Proposals must be submitted by the close of business on January 8, 2025. Early submissions are encouraged due to the urgent nature of this project. Please submit all materials electronically to the provided email address.